Boston University Office of Disability Services
DAISY Production Training Module

Table of Contents [sitemap]
Introduction

Editing and Inserting Text for Graphics and Footnotes

In this section you will mark-up the pictures/graphics and footnotes within the textbook. This will also include the captions and descriptions for images. These items are "skippable" - meaning that in the final product they can be skipped-over in playback. We will not always be building pictures and footnotes into the production process. Please refer to the production sheet for instructions.

The process you are learning has created .doc files that have been saved as Webpage, Filtered. These have been opened inside EasePublisher and have maintained all of the graphical elements such as photos, charts, graphs, pictures, formulas, tables, etc. For simplicity, these will all be referred to simply as "graphics".

CREATING DAISY WITHOUT GRAPHICS

If you are instructed to create DAISY Talking Books without inserting graphics, you will simply insert the associated caption as if it were a separate paragraph and include text letting the end-user know that a graphical element has been removed as follows:

  • Graphic 'X' Removed: Please refer to page #X within the textbook.
    • Be specific with description [picture, chart, table, formula, etc.]
    • The 'X' refers to the name and identifying tags as printed in the textbook.
  • CAPTION: blar, blar, blar
    • This must be exactly as printed in the textbook.

CREATING CAPTIONS AS SKIPPABLE TEXT

Within EasePublisher, the documents created and saved as "Webpage, filtered" should have the graphical elements included within the cleaned-up text. If the graphics are not included, they can be added using a process that will be described later.

  1. Within the HTML Editor Thi sis the button that open sthe HTML editor within EasePublisher
  2. Look for the picture caption [if one does not exist it will have to be created]
  3. Highlight all of the caption and press (F4) to "create sentence of selected text"
  4. Highlight the graphic title or assigned graphic reference number and press (F4) to "create sentence of selected text"
  5. With the graphic title still highlighted, select (F9)
    • Tools > Mark current as > Footnote reference
  6. Select the caption for the graphic from the display screen and click "Create"
  7. Save the changes within the HTML Editor

CREATING ALT-TEXT for EXISTING GRAPHICS

For each graphic you will be adding alternative-text for the caption that will appear within the playback software and as alt-text within the html version of the material. To do this is quite simple:

  1. Within the HTML Editor Thi sis the button that open sthe HTML editor within EasePublisher
  2. "right-click" the graphic and select Create Alt-Text
  3. Type the graphic title or reference number into the box
  4. click "create" or press the "enter" key.

"right-click" the graphic and select Create Alt-Text - type the graphic title or reference number into the box

INSERTING GRAPHICS

In some instances, graphical elements may not save or transfer properly when editing and saving documents. In such instances, it will be necessary for you to insert graphics into the .html file within EasePublisher.

  1. Make certain the "webpage, filtered" version of the materials has graphical elements.
  2. Within the HTML Editor Thi sis the button that open sthe HTML editor within EasePublisher
  3. Place the cursor in the position where you wish to insert the graphic
  4. Click "insert image into HTML" Click "insert image into HTML" [the tree button] [the tree button]
  5. Select the picture and click "OK" - an alt-text dialog box will appear
  6. Type in the graphic title or reference number
  7. Highlight the graphical element
  8. Press (F4) "Create Sentence"
  9. Save the project after each graphic insertion
  10. A caption can then be created using the previously outlined process


INSERTING FOOTNOTES

Most of the time we will be creating DAISY materials without footnotes. However, students may request the insertion of footnotes as part of the completed materials. This is especially true of Graduate Students doing research. For our purposes, footnotes and end notes are the same. Endnotes will be moved (shifted) from the end of the textbook to each individual chapter.

  1. Within the HTML Editor Thi sis the button that open sthe HTML editor within EasePublisher
  2. Select all of the body text for a footnote and press (F4) "create sentence of selected text"
  3. Select the reference number (#) for the footnote and press (F4) "create sentence of selected text"
    • If desired, the reference number can be made into superscript by using the "superscript button" on the toolbar The reference number can be made into superscript by using the "superscript button" on the toolbar or pressing (ctrl + NumPlus)
  4. With the reference number still highlighted, press (F9)
    • Or select Tools > Mark current as > Footnote reference
  5. Select the body text for the footnote from the display screen and click "Create" (ENTER)
  6. Save changes in the HTML Editor after every footnote insertion
As is Section 3 [part 2], should you notice any proofreading goofs while in EasePublisher, you can fix them in the same manner as editing Web content in Microsoft FrontPage or another simplified Web production tool.
1. First, click on the HTML symbol First, click on the HTML symbol on the icon toolbar. on the icon toolbar.
2. Find the text you want to edit, then fix accordingly. It’s as easy as typing.
3. Sometimes the program doesn’t recognize everything you type. This happens rarely, and is easy to fix.
+ Simply highlight the text you want to make a sentence, and press F4.
+ The program will automatically detect the sentence, and it should be highlighted in yellow like other sentences in the program.
4. Click “X” to exit out of HTML editor, and click "yes" on the save prompt.

Now move on to Section Three (3):
Part 4- TTS Encode