Untitled Document

Article I: Name

The name of this organization will be known as the Boston University chapter of Engineers Without Borders (EWB-BU).

Article II: Aim/Purpose

Our aim is to develop long-term partnerships with developing communities worldwide in order to improve their quality of life. This partnership involves the implementation of sustainable engineering projects, while involving and training internationally responsible engineering students. In order to support our primary aim, we will also engage in fundraising activities to ensure that sufficient funding is available to us.

Article III: Membership

All matriculated students enrolled at Boston University are eligible for membership in EWB-BU. This includes undergraduate and graduate students in any program. There may not be any discrimination because of race, religion, political views, nationality, handicap, sex, etc., according to the Boston University Discrimination policies.
An official member of this organization is one who has attended one meeting during a semester. The Secretary of the organization will maintain a list of all current and inactive members.
General assembly meetings will be held at least twice per term. At least one week’s notice of the general meetings will be given to members. An attendance sheet will be made available by the Secretary to record attendance.

Article IV: Voting

Officers will be elected for a year-long term at the first meeting in April. Attendance of at least 10 members at a general assembly meeting (or 50% of members if the total membership is less than 20) is required to vote on officers and other major decisions. Voting by email or proxy is unacceptable for general assembly items, with the exception of email voting for officer elections. Email votes for officers must be submitted at least 24 hours before the projected start of the meeting.
Choice of major projects will be decided by general assembly. Logistics and other matters will be decided on by a vote of the officers at (monthly) officer meetings. It is at the discretion of the officers to put forth issues to a general assembly for voting. If a vote at an officers meeting is stalemated (tied) then the issue at hand will be brought before the general assembly for a vote.
General assembly meetings must be announced at least one week prior to the meeting date.

Article V: Officers

This organization will consist of four elected ‘executive’ officers: President, Vice President, Treasurer, and Secretary. These officers must be full-time undergraduate students.
Additional elected officers include the following: Fundraising Committee Chair, Projects Committee Chair, and Webmaster. Graduate or undergraduate students can hold these positions.
A vote of the officers will create/decide any appointed offices and committees as needed.
Officer responsibilities include regular attendance at officer meetings (usually at least one officer meeting monthly) as well as acting on behalf of the group to organize and implement activities to fulfill the mission of the group.
If an officer is not fulfilling the duties of their office, they can be impeached by a majority vote of the other officers and a special election will be called at the next general assembly meeting to elect a replacement.

Article VI: Officer’s Responsibilities

President:

It will be the duty of the president to call, preside over and adjourn all meetings of this society/organization.
The president is responsible for performing other various duties, which includes public relations, such as meetings with the EWB-BU faculty sponsors and engineering deans to keep them apprised of our activities.

Vice President:

The vice president will attend monthly Community Service Consortia (SAO) meetings to represent EWB-BU. If the VP is unable to attend a meeting, they will arrange for another executive officer to represent the group at the meeting.
The vice president is responsible for attending SAO meetings as required to renew registration of the organization.
The vice president is responsible for coordinating the activities of the project and fundraising committees and will work closely with those committees to ensure that the aim/purpose of EWB-BU is being fulfilled to the best of our abilities.
The vice president is responsible for performing the duties of the president in the event that the president becomes unavailable.

Treasurer:

The primary duty of the treasurer is to be responsible for all the fiscal matters of the organization, that is, to keep an account of all receipts and expenditures. The treasurer will be responsible for the acquisition of purchase orders and other methods of funds transfer to and from our account in accordance with the policies of Boston University. Financial records shall be made available upon request to group members.
The treasurer shall give an account of the group finances at each general assembly meeting.
The treasurer is responsible for attending SAO/SABO and Allocations Board meetings as required to represent the financial interests of the organization.
The treasurer will oversee the preparation of applications for Allocations Board funding each semester.

Secretary:

The secretary will be responsible for taking notes during general assembly meetings as well as officer meetings and emailing those notes out to the relevant group after the meeting takes place.
The secretary will maintain a list of active and inactive members of the group. He/she will be responsible for ensuring an attendance sheet is taken at each general meeting and updating the list at least once per semester.

Fundraising Committee Chair:

The primary duty of the fundraising committee chair is to ensure that sufficient funds are raised for the implementation of any project that EWB chooses to undertake.
The chair will interact with BU and the BU engineering department, as well as private companies, in order to raise money. In addition, fundraising events will be developed and conducted under the supervision of the fundraising chair.
The chair is responsible for developing and turning in any applications for funding from organizations internal to and external to Boston University (and ensuring that these funds are acceptable for use by BU student groups).
The chair is also responsible for coordinating with the group treasurer to develop the funding application to the Allocations Board each semester. This is done to ensure that sufficient funds are available.

Project Committee Chair:

It is the primary duty of the project committee chair to oversee the selection, development, and implementation of new projects for EWB-BU.
Should it be deemed necessary by a vote of the officers, the Project Committee Chair role can be split into two positions: International Projects Chair and Local Projects Chair.

Webmaster:

The webmaster is responsible for the creation and maintenance of the group’s website. This includes making sure the website’s information is current.
The webmaster will maintain the following up-to-date mailing lists:
1. General group list (ewb-list*at*bu.edu)
2. Officer list (ewb-officers-list*at*bu.edu)
3. Fundraising committee (ewb-fundraising-list*at*bu.edu)
4. Projects committee (ewb-projects-list*at*bu.edu)
5. Other lists deemed necessary by EWB-BU.

Article VII: Amendments and Modifications

Amendments and modifications to this Constitution require a 2/3 favorable vote of those present at a general assembly meeting.

Created September 2006

by Rachel DeLucas

Home	Article I: Name The name of this organization will be known as the Boston University chapter of Engineers Without Borders (EWB-BU). Article II: Aim/Purpose Our aim is to develop long-term partnerships with developing communities worldwide in order to improve their quality of life. This partnership involves the implementation of sustainable engineering projects, while involving and training internationally responsible engineering students. In order to support our primary aim, we will also engage in fundraising activities to ensure that sufficient funding is available to us. Article III: Membership All matriculated students enrolled at Boston University are eligible for membership in EWB-BU. This includes undergraduate and graduate students in any program. There may not be any discrimination because of race, religion, political views, nationality, handicap, sex, etc., according to the Boston University Discrimination policies. An official member of this organization is one who has attended one meeting during a semester. The Secretary of the organization will maintain a list of all current and inactive members. General assembly meetings will be held at least twice per term. At least one week’s notice of the general meetings will be given to members. An attendance sheet will be made available by the Secretary to record attendance. Article IV: Voting Officers will be elected for a year-long term at the first meeting in April. Attendance of at least 10 members at a general assembly meeting (or 50% of members if the total membership is less than 20) is required to vote on officers and other major decisions. Voting by email or proxy is unacceptable for general assembly items, with the exception of email voting for officer elections. Email votes for officers must be submitted at least 24 hours before the projected start of the meeting. Choice of major projects will be decided by general assembly. Logistics and other matters will be decided on by a vote of the officers at (monthly) officer meetings. It is at the discretion of the officers to put forth issues to a general assembly for voting. If a vote at an officers meeting is stalemated (tied) then the issue at hand will be brought before the general assembly for a vote. General assembly meetings must be announced at least one week prior to the meeting date. Article V: Officers This organization will consist of four elected ‘executive’ officers: President, Vice President, Treasurer, and Secretary. These officers must be full-time undergraduate students. Additional elected officers include the following: Fundraising Committee Chair, Projects Committee Chair, and Webmaster. Graduate or undergraduate students can hold these positions. A vote of the officers will create/decide any appointed offices and committees as needed. Officer responsibilities include regular attendance at officer meetings (usually at least one officer meeting monthly) as well as acting on behalf of the group to organize and implement activities to fulfill the mission of the group. If an officer is not fulfilling the duties of their office, they can be impeached by a majority vote of the other officers and a special election will be called at the next general assembly meeting to elect a replacement. Article VI: Officer’s Responsibilities President: It will be the duty of the president to call, preside over and adjourn all meetings of this society/organization. The president is responsible for performing other various duties, which includes public relations, such as meetings with the EWB-BU faculty sponsors and engineering deans to keep them apprised of our activities. Vice President: The vice president will attend monthly Community Service Consortia (SAO) meetings to represent EWB-BU. If the VP is unable to attend a meeting, they will arrange for another executive officer to represent the group at the meeting. The vice president is responsible for attending SAO meetings as required to renew registration of the organization. The vice president is responsible for coordinating the activities of the project and fundraising committees and will work closely with those committees to ensure that the aim/purpose of EWB-BU is being fulfilled to the best of our abilities. The vice president is responsible for performing the duties of the president in the event that the president becomes unavailable. Treasurer: The primary duty of the treasurer is to be responsible for all the fiscal matters of the organization, that is, to keep an account of all receipts and expenditures. The treasurer will be responsible for the acquisition of purchase orders and other methods of funds transfer to and from our account in accordance with the policies of Boston University. Financial records shall be made available upon request to group members. The treasurer shall give an account of the group finances at each general assembly meeting. The treasurer is responsible for attending SAO/SABO and Allocations Board meetings as required to represent the financial interests of the organization. The treasurer will oversee the preparation of applications for Allocations Board funding each semester. Secretary: The secretary will be responsible for taking notes during general assembly meetings as well as officer meetings and emailing those notes out to the relevant group after the meeting takes place. The secretary will maintain a list of active and inactive members of the group. He/she will be responsible for ensuring an attendance sheet is taken at each general meeting and updating the list at least once per semester. Fundraising Committee Chair: The primary duty of the fundraising committee chair is to ensure that sufficient funds are raised for the implementation of any project that EWB chooses to undertake. The chair will interact with BU and the BU engineering department, as well as private companies, in order to raise money. In addition, fundraising events will be developed and conducted under the supervision of the fundraising chair. The chair is responsible for developing and turning in any applications for funding from organizations internal to and external to Boston University (and ensuring that these funds are acceptable for use by BU student groups). The chair is also responsible for coordinating with the group treasurer to develop the funding application to the Allocations Board each semester. This is done to ensure that sufficient funds are available. Project Committee Chair: It is the primary duty of the project committee chair to oversee the selection, development, and implementation of new projects for EWB-BU. Should it be deemed necessary by a vote of the officers, the Project Committee Chair role can be split into two positions: International Projects Chair and Local Projects Chair. Webmaster: The webmaster is responsible for the creation and maintenance of the group’s website. This includes making sure the website’s information is current. The webmaster will maintain the following up-to-date mailing lists: General group list (ewb-listatbu.edu) Officer list (ewb-officers-listatbu.edu) Fundraising committee (ewb-fundraising-listatbu.edu) Projects committee (ewb-projects-listatbu.edu) Other lists deemed necessary by EWB-BU. Article VII: Amendments and Modifications Amendments and modifications to this Constitution require a 2/3 favorable vote of those present at a general assembly meeting. Created September 2006 by Rachel DeLucas
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